Help centre / Right to work and compliance
Your sponsor licence duties and UKVI reports
Record your licence and its key people, add each sponsored worker, and file the reports the Home Office needs before each deadline.
What you'll need: Your licence number and rating, Each worker's Certificate of Sponsorship.
KivoHR watches your sponsored workers every night and lists each change the Home Office must hear about, with its deadline.
More detail
You still file each one in the Sponsor Management System (SMS), then record it here.
Set up your licence
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Step 1: Go to Compliance, Licence, and press Add your licence.
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Step 2: Press Nominate someone for each key role, such as your Authorising Officer.
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Step 3: After each SMS sign-in, press ⋯ and Record a Sponsor Management System (SMS) sign-in.
Add a sponsored worker
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Step 1: Go to Compliance, Sponsored workers, and press Sponsor someone.
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Step 2: Choose the person and fill in their Certificate of Sponsorship details.
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Step 3: Press Start sponsorship.
More detail
From then on, their changes are watched.
File a report
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Step 1: Go to Compliance, Reports to UKVI.
More detail
Each report shows its deadline.
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Step 2: Report it in the SMS.
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Step 3: Press Record filing, with the day you filed it.
More detail
If it turns out not to be needed, press Mark not needed and say why.
Stuck?
A report I expected isn't listed
Some changes are only known when you tell KivoHR, such as a sponsored worker missing work. Press Add a report.
It says only their manager or HR can record this
Attendance and absences for a sponsored worker are recorded by their manager or HR. Ask them.
It says confirm a week once it is over
You can confirm a sponsored worker's attendance for a week once that week has ended.
I don't know what must be reported
Each report on Reports to UKVI shows its own deadline, from the time the Home Office's sponsor guidance sets for it. The guidance lists what must be reported (Workers and Temporary Workers: sponsor duties).
Thanks. That helps us make the guides better.
Not legal advice. Checked against the law on 1 November 2026; we check it again by 1 April 2027, and sooner if the law changes.