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Every feature. One price for your size.
HR, rotas, clocking, right to work and sponsor duties, all included. No modules to add, no limit on sites, no long contract. Pay monthly and cancel any time.
- 14 days free · no card needed
- Export your records any time
- Card, invoice or bank transfer
Your plan
Team · 11 to 25 people
£59 a month, excluding VAT
£590 a year if you pay yearly (two months free) · £2.36 a person
from £59 a month
Several organisations and a named account manager. We’ll set it up with you.
At 25 people, the same core HR elsewhere costs
Breathe rota and recruitment extra £99
CharlieHR recruitment extra £108
Their published prices on 31 October 2026, excluding VAT and add-ons.
14 days free · no card needed
Eight sizes. Every feature on every plan.
You pay for how many people you employ, never for modules, sites or admins. The more people, the less each one costs. Grow past your band and we tell you first. You can add up to 25% more people before you need a bigger plan.
Prices exclude VAT. Yearly plans cost ten months’ price. Monthly plans roll month to month.
What every plan includes
People and records
- Staff records, contracts and documents
- Starters, leavers and checklists
- Org chart, directory and announcements
- Letters and policies people accept
Time and absence
- Leave that explains itself
- Sickness, SSP and family leave
- Rotas that check working time as you plan
- Clocking by network, location, kiosk or QR
Keeping you legal
- A mock audit of your records every night
- Right-to-work checks, contractors too
- Sponsor licence duties and reports to UKVI
- For sponsors, an inspection pack of your sponsored workers’ records
Your company, your look
- Your own web address: yourcompany.kivohr.com
- Your logo, colours and branded emails
- Microsoft and Google sign-in
Running the company
- Recruitment, performance and training
- Discipline and grievance to the Acas Code
- Payroll files for BrightPay, Sage and more
- Reports, the report builder and a full audit trail
AI, when you switch it on AI
- Ask Kivo: questions answered as reports
- Case letters drafted from the record
- Training certificates read for you
- A monthly HR summary for the owner
- Kivo Credits every month, shown on each plan
Our promises, in writing.
Most complaints about HR software are about the contract. Here are the parts of ours you’ll care about.
- No long contract
- Monthly or yearly. Never 24, 36 or 60 months.
- Cancel online, no exit fee
- Cancel any time in the app, under Billing. It ends on the last day you have paid for, and nothing more is billed.
- A reminder before a yearly renewal
- We email you 30 days and 7 days before a yearly plan renews, however you pay.
- Your price held
- A price rise never applies part-way through a period. It reaches you at the first renewal at least 60 days after we email you.
- Your data is yours
- Export everything any time. After you leave, the account stays readable and you can export it for 90 days. An unpaid bill never locks your records away.
- Switch in a day, guaranteed
- Everyone in, with their holiday set beside your old system's, within one working day of your export, or your first month's plan price back. The conditions.
- Half price while you finish a contract
- Still tied to another provider? Show us when that contract ends and we charge half price until then. Ask our support team.
What the same size costs elsewhere
Monthly prices for each product’s core HR plan, from their own pricing pages on 31 October 2026, excluding VAT. What they leave out differs: Breathe charges extra for rotas and recruitment, CharlieHR has no rota and charges extra for recruitment, and BrightHR includes rotas but has no sponsor licence tools. With us, rotas, recruitment and sponsor tools are all included.
| People | KivoHR | Breathe | CharlieHR | BrightHR |
|---|---|---|---|---|
| 5 | £29 | £24 | £47 | £83.35 |
| 25 | £59 | £99 | £108 | £225 |
| 50 | £99 | £99 | £323 | £275 |
| 100 | £189 | £175 | £431 | £330 |
| 250 | £449 | On request | £754 | £825 |
BrightHR’s pricing page sells its plans on 24, 36 or 60-month fixed terms; its offer for people switching from another provider is priced separately. Breathe above 200 people is priced on request. Specialist sponsor-compliance tools such as SponsorFort, SponsorPro and WPC HR also offer readiness scores and audit packs; they are not in this table because they are priced differently. Sources, read on 31 October 2026: Breathe, CharlieHR, BrightHR.
The true cost: their price, with what it leaves out.
A headline price is usually the base plan alone. Here it is with rotas and clocking added, and the terms that come with it. Ours includes rotas and clocking on every plan.
A month, with rotas and clocking
| People | KivoHR | Breathe, with its rota add-on | CharlieHR | BrightHR |
|---|---|---|---|---|
| 5 | £29 | £35 | No rota | £83.35 |
| 25 | £59 | £133 | No rota | £225 |
| 50 | £99 | £133 | No rota | £275 |
| 100 | £189 | £232 | No rota | £330 |
The terms behind the price
| Provider | Contract, and leaving | Minimum, and how the price grows | Set-up fee | Your data after you leave |
|---|---|---|---|---|
| KivoHR | Monthly or yearly. Cancel online, no exit fee (our terms, 14.1). | None. One price for your size, with every feature in it. | None: no charge for set-up is among our prices (our terms, section 4). | Readable, and yours to export, for 90 days. |
| Breathe | Cancel any time, with no cancellation fees. | None. Add-ons are priced by headcount band, and the yearly discount excludes them. | None shown: its set-up is “100% self-service”. | Locked 60 days after the renewal date unless you renew, then permanently deleted (help centre, “Cancelling my plan”). |
| CharlieHR | 30 days’ notice (terms, clause 11). No refund for the month you cancel in (clause 10). | Not on the pages we read | Set-up and training on request, at a cost agreed with them (terms, clause 8). | Retrieve it within 30 days of the end; after that it may be deleted (terms, clause 6). |
| BrightHR | A fixed term of 24, 36 or 60 months; 36 is the one sold online. For agreements since June 2024, 90 days’ notice to end it, and a fee rise at renewal is provided for (its terms’ change log: clause 16(d), June 2024; 16(e), November 2021). | Prices shown are “from” prices, for 5 people; other sizes aren’t shown. | None shown: its pricing page offers “Unlimited onboarding support”. | Not on the pages we read |
| Employment Hero | A minimum term, if agreed, can’t be cancelled early; otherwise 30 days’ notice before renewal, and the month you cancel in and the next are charged (platform terms, 14.1 and 14.2). | At least 10 users. The rota add-on is £2 a head with a £20 minimum. Charges are the greater of the minimums and actual employees. | Onboarding services are priced in your customer agreement, not published (platform terms, 33.3). | No obligation to keep it or give access once the account ends (platform terms, 18.1). |
Breathe’s rota add-on is priced by the same headcount bands as its plans, from 1 April 2026. CharlieHR offers no rota. BrightHR’s Core HR plan includes shift and rota planning; we show only the sizes we have its price for. Employment Hero isn’t in the prices because its pricing page doesn’t say what its £6 is per. Sources, read on 1 November 2026: Breathe’s 2026 add-on prices, Breathe’s set-up page, Breathe’s help on cancelling, CharlieHR’s terms, BrightHR’s pricing, BrightHR’s terms and their change log, Employment Hero’s pricing, Employment Hero’s platform terms.
Why teams switch to KivoHR.
What you get here that BrightHR, Breathe, CharlieHR and Employment Hero leave out, put on a long contract, or charge extra for.
- Sponsor licence duties, built in Reports to the Home Office drafted for you, each with its deadline counted in working days. We found none in BrightHR, Breathe, CharlieHR or Employment Hero.
- A mock audit every night Your records checked against the law while you sleep, and “Are we legal today?” answered each morning.
- Monthly, cancel any time Never the 24, 36 or 60-month term BrightHR sells. Monthly plans stop at the end of the month.
- Rota and clocking, no add-on On every plan. Breathe and Employment Hero charge extra for them, and CharlieHR has no rota.
- A rota that knows the law Daily and weekly rest, the 48-hour week and under-18 limits checked as you plan: warnings for adults, shifts held back for under-18s.
- Follow-up dates worked out From the kind of permission someone holds, not typed in by hand, and contractors are checked too.
- Every record counted on the way in After an import, each kind of record is checked against your file: “412 of 412 holiday balances match”.
From each product’s own pricing, feature and help pages, checked on 31 October 2026. Specialist sponsor tools such as SponsorFort and SponsorPro also help with Home Office reports. Side by side, with sources: BrightHR alternative, Breathe alternative, CharlieHR alternative, Employment Hero alternative.
Extras, only where they cost us more
More storage
Another 50 GB for documents and files, whenever you need it.
+£5 a month
Archive after you leave
Keep your records with us, read-only, for as long as the law asks you to.
£240 a year
AI, in Kivo Credits AI
Every plan includes credits for AI each month, shown on its card above. Top up or add more only if you use a lot, and never pay for our mistakes.
Stuck in a contract elsewhere?
Our team matches your files with you for free, and we charge half price until your current contract ends. You never pay twice.
Questions about pricing
What happens when we grow past our band?
We tell you when you reach 80% of it. You can go over the limit for a while before anything is blocked, and move up when you are ready. The change is prorated, so you only pay the difference for the rest of the month.
Who counts as a person?
Anyone you employ or engage who has a record with us and has not left: employees, workers and contractors. Leavers and starters who have not yet joined do not count.
Are sponsor licence tools really included?
Yes, on every plan: right-to-work checks, sponsored workers’ records, reports to UKVI and the nightly mock audit.
Can we pay by invoice or purchase order?
Yes. Pay by card, or by invoice and bank transfer, with a purchase order number if you need one.
What if we want to leave?
Cancel from your account. Export your records any time (a large account downloads in parts), and they stay readable for 90 days after your plan ends.
Try it free for 14 days.
No card needed to start.