HR software for multi-site groups: every company and every site, in one system.
Run several employing companies and as many sites as you have from one account. Each manager sees only their own part, head office sees it all, people move between companies without being re-entered.
14 days free · no card needed
All companies
3 employers · 11 sites
Riverside Travel Ltd · 2 sites 34 people
Hillcrest Kitchens Ltd · 3 sites 126 people
Northgate Care Group · 6 sites 352 people
Tyler Walsh · Hillcrest to Riverside Transfer 1 Nov
What keeps group HR up at night
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“Several companies, several systems”
One account, every employer
Each employing company with its own sites, departments, letterhead and payroll file, in one place.
People and records -
“A site manager seeing another site”
Access by where you work
Scope anyone to a company, a site, a department or their own reports. Everyone else simply isn’t there.
Security -
“Moving staff between companies”
One transfer, nothing retyped
A move within the group, or a TUPE transfer in or out, is recorded as one event with its history kept.
People and records -
“The board wants the whole picture”
Reports across the group
Headcount, absence and turnover for every company and site, run with the reader’s own access, or asked of Ask Kivo in plain words.
Reporting
Your brand
Staff see their employer, not us.
Your logo, colour, corner style and font across the app, the emails and every PDF, at your own address. KivoHR appears only as “Powered by”.
Contract of employment
ExampleNCNorthgate Care Ltd
Ref NC-2026-0412 · page 1 of 6
Job title: Care assistant · Start date: 9 November 2026 · Hours: 37.5 a week
Signed by Priya Shah
Typed name and agreed · 2 Nov 2026, 09:14 · from her phone
SHA-256 4f1a…c09e · IP and device recorded
How a group is set up in KivoHR.
In the order most groups do it: the structure first, then the people, then who sees what.
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1
One account for the group
Your account owners sign in once and see every company. Nobody else sees anything until you give them access.
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2
Each employing company
Add each legal employer with its own letterhead, sites and departments, all in the same account.
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3
Sites in their own nation
Each site is in England and Wales, Scotland or Northern Ireland, and gets that nation’s bank holidays, kept up to date.
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4
People, brought over in one go
Import your staff from a spreadsheet or your old system, and check every change before it is saved.
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5
Who sees what
Limit a manager to a company, a site, a department or their own reports. Reports and Ask Kivo answer within the same limits.
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6
Moves within the group
Move someone to another company as one transfer, with their history kept, or record a TUPE transfer in or out.
Multi-site groups: common questions
Can we have several companies in one account?
Yes. Each employing company has its own sites, departments and letterhead, all in one account.
Can site managers see only their own site?
Yes. Anyone can be limited to a company, a site, a department or their own reports.
Can we use our own branding?
Yes: your logo, colour, corner style and font across the app, emails and PDFs, at your own address. KivoHR appears only as “Powered by”.
Let’s talk about your group.
Book a demo and we’ll prepare a quote for every company in the group.