A clocking in app, a kiosk and a wall QR, so everyone can clock in.
Staff clock in on their own phone, at a tablet kiosk by the door that keeps working offline, or by scanning a QR code that changes every 30 seconds. Clean weeks approve themselves, and the hours go to payroll with overtime already agreed.
14 days free · no card needed
Thursday 5 November
Hi, Priya
In since 07:58, until 16:00
3:42
of 8 h today
Clocked in at Hillside
Start break
Clock out
Location checked at clock-in and clock-out
-
1
Choose how
Phone, kiosk, wall QR or all three, by site. Set breaks, rounding and grace once.
-
2
Staff clock in
One tap from the app’s first screen, a PIN or card at the kiosk, or a scan at the door.
-
3
Hours go to payroll
Timesheets with no exceptions approve themselves. Overtime is approved as pay or time off.
At the door
A kiosk that keeps working when the Wi-Fi doesn’t.
Any tablet becomes a clocking kiosk. Staff tap a card or enter a PIN, and if the connection drops it keeps taking clocks and sends them, signed, when it’s back. A manager can clock someone in with a reason, and the roll call shows who is on site in a fire drill.
Hillside reception
Online07:58
Tap your card or enter your PIN
Wall QR
A code on the wall that a photo can’t fool for long.
Put a screen by the staff door with a QR code that changes every 30 seconds, so staff clock in with the app and a photo of yesterday’s code is no use today. Location is checked only at clock in and out and kept for 31 days unless you choose otherwise (up to 92); a failed check is flagged for a manager, or stops the clock if you choose.
Hillside · staff door
ExampleScan with the KivoHR app to clock in
A new code every 30 seconds
Timesheets
Only the exceptions need you.
Late, missing, no clock-out, clocked in while on leave: each lands in one list for the manager. Weeks with none approve themselves. Overtime waits for approval and becomes pay, time off in lieu, or the person’s choice, and the hours go into your payroll’s import file.
Timesheets · week 45
Hillside · 38 people
No exceptions, approved by themselves 35
Missing clock-out · Sam Reid, Tue Fix
Late · Callum Adams, Wed 12 min
Overtime · Lea Park 6 h to approve
Clocking in: common questions
Does the app track where staff are?
No. Location is checked once, when someone clocks in, kept for 31 days, and never tracked during the day.
What happens if the kiosk loses its internet connection?
It keeps taking clocks and sends them, signed, when the connection is back.
Do we need special clocking hardware?
No. Staff use their own phones, and any tablet can be a kiosk.
What if a location check fails?
By default it is flagged for a manager and the clock still counts. You can choose to stop the clock instead.
Clocking in at every site, from the first shift.
14 days free, no card needed.