Clock in, book holiday and approve requests from any phone.
Your team clocks in, books holiday, checks the rota, opens payslips and signs documents from their phone. Managers approve it all with one tap. Free with every KivoHR plan, for everyone you employ.
No app store? It also runs in any phone browser, and adds to the home screen.
14 days free · no card needed
Thursday 5 November
Hi, Priya
In since 07:58, until 16:00
3:42
of 8 h today
Clocked in at Hillside
Start break
Clock out
Written statement · from Northgate Care
Priya Shah
For staff
Everything they’d otherwise ask HR for.
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Clock in and out One tap, with breaks, from the first screen they see.
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Book holiday See what’s left and why, book it, and know when it’s approved.
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Rota and swaps Their shifts, open shifts to pick up, and swaps with colleagues.
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Payslips Every payslip as a PDF, kept even after they leave.
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Sign documents Contracts, policies and letters signed on the phone.
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Report sickness Tell their manager, upload a fit note, see their return-to-work.
For managers
Approve it the moment it arrives.
Holiday, shift swaps, timesheets and expenses arrive with what you need to decide: who else is off, hours this week, the receipt. Tap the notification to open it, or approve from the app or the email, and the request is logged in plain words.
AI Managers can put a question to Ask Kivo from their phone too, once an account owner switches AI on. AI in KivoHR
KivoHR · email
ExampleJo Turner asked for Thu 3 – Fri 4 Dec off
2 of 3 in the team are off on Thursday
Approved. Jo has been told.
At the door
No phone? The kiosk keeps everyone clocking in.
A tablet at reception works as a clocking kiosk with a PIN or card, and keeps working offline. Or put up a wall QR that changes every 30 seconds, so a photo of it is no use tomorrow.
Clocking and kioskHillside reception
Online07:58
Tap your card or enter your PIN
Private by design
Their own data, nobody else’s
Staff see only their own records. Managers see their team.
Locked screens stay quiet
A locked phone shows a short title and line, never anything someone typed. Sickness, cases and other private matters say only “Open KivoHR to read it”.
Location only when clocking
Checked when they clock in or out. Never tracked during the day.
The app: common questions
Does the app cost extra?
No. It comes with every plan, for everyone you employ.
Do staff need a work phone?
No. They can use their own phone, a browser, or the kiosk at the door.
Can staff who’ve left still get their payslips?
Yes. Former staff keep access to their own payslips.
Give your team the app today.
14 days free, no card needed.