HR software for charities, with volunteers and staff on one system.
Paid staff and volunteers on the same records, with volunteers never counted towards your plan. DBS and the other checks for anyone in regulated activity tracked and renewed on time, a log of who opened each one, and policies everyone has accepted.
14 days free · no card needed
People · Harbour Trust
Staff and volunteers · 3 sites
Staff 42 · on your plan
Volunteers 118 · not counted
DBS in date, regulated activity 96 of 98
Renewals due this month 2
96 of 98 checks in date
What keeps charity managers up at night
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“Volunteers push up the price”
They don’t count
Volunteers sit on the same system as your staff, with their checks and training, but don’t count towards your plan’s number of people. Nor do they need a right-to-work check or holiday.
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“Is everyone’s DBS still right?”
Checks and renewals tracked
DBS, AccessNI, Disclosure Scotland and PVG checks on each person’s file, with your re-check dates and PVG renewals reminded, and Update Service status checks for those who agree to them.
Training and checks -
“Who has seen this certificate?”
Every view logged
Opening someone’s criminal record check asks for a reason first, and the disclosure log shows who opened whose, when and why.
People and records -
“Did we refer it?”
The duty to refer, on the list
When someone in regulated activity is dismissed, considering a referral to the DBS is raised as a task, closed with your reference or the reason none was needed. A PVG member leaving regulated work raises the notice to Disclosure Scotland.
Inspection-ready
Safer recruitment
Every check before they start, staff or volunteer.
Set which checks each role needs, from an enhanced DBS with the barred lists to references and a driving licence, and see who is complete before their first day. Policies such as safeguarding, data protection and the code of conduct go to everyone to accept, and you see who has.
Checks · Youth project
Volunteers in regulated activity
Enhanced DBS, children’s barred list 23 of 24
Two references 24 of 24
Safeguarding policy accepted 22 of 24
Priced per organisation
One price for your size, however many volunteers.
Your plan is set by the people you employ or engage: employees, workers and contractors. Volunteers are kept on the same system without counting towards it.
Your plan · Harbour Trust
Who counts towards it
Employees and workers Counted
Contractors Counted
Volunteers Not counted
Charities: common questions
Do volunteers count towards our plan?
No. Volunteers sit on the same system as your staff, with their checks and training, but don’t count towards your plan’s number of people. Your plan is set by the employees, workers and contractors you have.
Does KivoHR apply for DBS checks?
No. You apply through your usual route and record the result. DBS, AccessNI, Disclosure Scotland and PVG checks sit on each person’s file, with your re-check dates and PVG renewals reminded.
Can we see who has opened a criminal record check?
Yes. Opening someone’s check asks for a reason first, and the disclosure log shows who opened whose, when and why.
Does it remind us about the duty to refer?
Yes. When someone in regulated activity is dismissed, considering a referral to the DBS is raised as a task, closed with your reference or the reason none was needed.
Staff and volunteers, checked and in date.
14 days free, no card needed.