What’s new in KivoHR.

Plans and prices

• Every feature on every plan. You pay for how many people you employ, never for modules. There are now eight sizes, and the more people, the less each one costs.
• Monthly or yearly. Yearly costs ten months' price.
• More than 500 people? Enterprise has a published price: a base for the first 500, then a price a person, added in hundreds. Talk to us to set it up.

Hiring

• Hiring managers run their own jobs. The job's hiring manager can set its stages, interview times, questions and scoring, and make offers within the approved pay range, without waiting on HR.
• Ways of hiring. Save a job's stages, screening questions and scorecard as a template, such as "Graduate scheme" or "Seasonal staff", and start the next job from it. A job title remembers the one it last used.
• References from the offer. Name up to three referees. Each gets a short form with no sign-in, when the candidate accepts or straight away, one reminder, and then the hiring team is told.
• My tasks. Hiring → My tasks shows the scorecards you owe, today's interviews, and the stages and offers waiting on you. Home says when there's something.
• A hiring report. Reports → Hiring shows the time to hire and to fill, where candidates drop out, and where your hires come from.
• Emails at each stage. A stage can email a candidate who reaches it, in your words, after a delay you choose. A stage can also have an owner who is told when someone arrives, and notes can mention people on the job's team.

Announcements and policies

• Send it when you choose. Post now or at a set time, take it off Home after a date, and pin the important ones first.
• Files with it. Add a rota, a handbook or a map, and everyone it's for can open them.
• Read more. Home shows each announcement as one line; press Read more for all of it.
• Must-reads chase themselves. Anyone who hasn't confirmed is reminded weekly, up to four times, and then you're told who still hasn't.
• Proof of who read it. See who has read an announcement or accepted a policy, and download it as a spreadsheet or a branded PDF.
• Policies you've read. Staff find every policy they've accepted again, with its version and the day, under Policies.

Writing

• A proper editor. Letters, announcements and policies get a toolbar with headings, lists, links, tables and undo, and a preview of how it will read.
• Paste from Word or Google Docs and it keeps the headings, lists and bold, and drops their fonts and colours.
• Text boxes grow with what you type.

Faster

• Every screen in the app reads much less to draw itself. Home used to make about 740 trips to the database; now it makes under 200. Home, My leave, My team, Approvals and a person's record each read a thing once rather than several times.
• Tabs open as your finger lands, not when it lifts. A tab that takes a moment shows grey shapes rather than the old screen.
• No signal? A screen now says "No connection" where it would be, and opens by itself when you're back online.

For staff

• Offer a shift to everyone who could take it. On the swap screen, press Offer to everyone who can take it. The first to say yes takes it, and your manager then confirms it.
• Running late? Before you clock in, Home asks if you'll make your start time. Say about how late and roughly why, and your managers are told at once. Who's in shows when you expect to be in.
• Your month, explained. Your month's pay sheet now says what was different from last month, in plain words: sick days, holiday, overtime, and changes such as your tax details or student loan. Your payslip still has the amounts.
• Book leave shows what the chosen type has left before you pick any dates.
• Pasting an email address from a link into sign-in now works, and larger text sizes no longer push screens sideways.

For HR and payroll

• The money check. Before you send a pay period, a Money group lists what changes someone's pay in a way that's easy to get wrong: SSP days, family pay changing rate or ending, a leaver's holiday split between normal and basic pay, notice ended early with no pay in lieu, and hours that moved by a quarter or more. It warns; it never stops you sending.
• The Fair Work Agency pack. The holiday records pack can now add the pay records an inspector asks for: sick and family pay days, pay rates, each payroll file sent with a fingerprint, and the minimum wage watch's history, with each employer's compliance score today and a PDF that lists every file in the pack.
• Right-to-work copies from every new starter, filed for HR only. A starter with an eVisa has nothing to upload, and you're told to check online.
• A grievance can be marked as about sexual harassment, and the case shows the employer's duty to prevent it.
• A job can't be advertised below the National Living Wage.
• Mileage paid between the tax-free rate and 55p now goes to payroll as taxed with no National Insurance, so NI isn't overcharged. Staffology files now import.
• Payroll with one approver. If only one person can approve payroll, KivoHR says so before you send, and a payroll set up with nobody else to approve it starts with approval off.
• The nightly compliance check follows the law more closely: April 2027's minimum wage, a sponsor's new site reported within 20 working days, and serious accidents reported without delay. Where a check is good practice rather than law, it says so and doesn't lower your score.

Moving to KivoHR

• Switch in a day, guaranteed. If we miss it, the price of your first month is credited back. The conditions are on the switch page.
• A PDF for your accountant. After bringing your data over, press As a PDF for your accountant to show what your old system said beside what KivoHR works out.

Help and support

• Help on every screen. Press ? for that screen's guide, as short step cards, beside the page.
• Search that understands you: typos, everyday words and pasted error messages.
• Was this helpful? under every guide tells us which ones to improve. It records no names.
• A person replies, and you can see when. A support request says when someone from our team will reply by, and says so if we're late.