Sponsor licence compliance software, with your duties and deadlines tracked.
For any UK organisation that sponsors workers: the duties the Home Office checks, kept as part of your everyday HR rather than a spreadsheet before a visit. Reports are drafted with their deadlines counted, each worker’s file is watched for gaps, and 32 sponsor rules are checked every night.
14 days free · no card needed
Sponsored workers
Your organisation, 2 October 2026
Where sponsors usually slip
-
“A change reported late”
Drafted, with the deadline counted
Absences, pay, role and location changes are spotted and drafted for the SMS, due in UKVI working days.
Right to work and sponsorship -
“An absence nobody noticed”
Spotted from attendance
A run of unexplained absence raises a draft report. Where nobody clocks in, a manager confirms attendance each week.
Clocking and kiosk -
“A follow-up check that never happened”
Booked, reminded, enforced
Every permission end date has its follow-up, reminded from 90 days ahead, and once you switch it on, the rota refuses a lapsed check.
Rota and shifts -
“A file with a gap”
Appendix D, watched per worker
Contract, job description, payslips, contact details and the rest, tracked for each worker with gaps flagged.
Inspection-ready
What’s at stake
A licence is easier to keep than to win back.
A B-rating stops you sponsoring anyone new until you regain an A-rating, and a revoked licence affects the people you already sponsor. Most problems found at a compliance check are a missing document, a late report or out-of-date contact details: exactly what a register kept as part of everyday HR stays on top of.
- 10 days
- Working days to report most changes about a sponsored worker
- 20 days
- Working days to report changes to your organisation
- £60,000
- Maximum civil penalty per illegal worker, for a repeat breach
- B-rating
- No new certificates of sponsorship until you regain an A-rating
From the Home Office’s guidance for sponsors. The sponsor duties guide explains each duty and lists the sources.
Reports due
UKVI working days, bank holidays skipped
Li Wei · unexplained absence Report by 9 Oct
Rahul Menon · new work location Report by 14 Oct
Organisation · new branch Report by 30 Oct
Reports, drafted
Reports drafted field by field, for you to check and submit.
21 kinds of report are drafted from your records, each listing the SMS form’s fields to copy across. KivoHR never submits to the Home Office and never holds your SMS login: your Level 1 user submits, and the report closes once its reference is recorded.
AI Ask Kivo answers “whose right to work ends in the next 60 days?” from the same records, once AI is switched on. AI in KivoHR
Draft · unexplained absence
Li Wei · for the SMS
First day of absence Mon 22 Sep
Last known address, phone and email Filled in
What we did to make contact 3 attempts
SMS reference To record
Compliance visit
An officer asks for six files. You hand over the pack.
The inspection pack builds the sponsored-worker register, right-to-work evidence and each worker’s Appendix D documents into one checked ZIP, as at any date, sampled the way an officer samples. Sponsor pay is tested each period against the going rate, the hourly floor and the general threshold.
Inspection pack · Northgate Care
Sponsor visit · records as at 2 Nov · 12 files sampled
Summary and index (branded PDF)
Sponsored-worker register (CSV)
Right-to-work evidence, per worker
Appendix D documents, per worker
Checksums for every file
Download the ZIP
Sponsors: common questions
Does KivoHR submit reports to the Home Office?
No. It drafts each report with its deadline. Your Level 1 user submits it in the Sponsor Management System and records the reference.
Is this immigration advice?
No. KivoHR keeps your records and counts your deadlines. It never assigns a certificate of sponsorship or advises on a visa.
Are the sponsor tools an extra?
No. The sponsor tools are included on every plan.
Does it check going rates?
Yes. Each sponsored worker’s pay is checked against the going rate, the hourly floor and the general threshold for their occupation code, from the published tables.
Sponsor duties on a calendar, not in a spreadsheet.
14 days free, no card needed.