Sponsor reporting deadline checker
Pick what changed and when. We count the working days to the date you must report it on the Sponsor Management System, as the Home Office guidance sets them.
The reporting deadlines
What the Home Office asks for, and how long you have. Paragraphs are Part 3 of the sponsor guidance unless marked.
| What happened | Report within | Paragraph |
|---|---|---|
| A change to a sponsored worker: pay cut, new role, hours, place of work, leaving | 10 working days | C1.15 |
| Absent without permission for more than 10 working days in a row | 10 working days after the 10th day | C1.19 |
| Didn’t start within 28 days | 10 working days after the 28 days | Part 2, S3.17 |
| A change to your organisation: name, address, branches, size | 20 working days after you found out | C2.3 |
| Administration, a CVA, liquidation, a merger or a takeover | 20 working days | C3, C4.2 |
| A new Authorising Officer or Key Contact | No set number of days: at once | C2.3, Part 1 L4.6 |
| Documents after an SMS request | 5 working days | C2.19 |
| A letter proposing a downgrade, or a suspension | 20 working days to reply | C8.6, C9.11 |
| The action plan fee after a B-rating | 10 working days | C8.14 |
From the Home Office’s guidance for sponsors: Part 3, sponsor duties and compliance, Part 2, sponsor a worker and Part 1, apply for a licence (Part 1 08/26, Part 2 10/26, Part 3 08/26, read on 30 October 2026). Bank holidays are GOV.UK’s own list, read every day.
KivoHR shows the rules as the Home Office publishes them. It is not immigration advice. For one worker’s situation, ask a regulated immigration adviser or a solicitor.
Know the date before it’s due
KivoHR finds these changes in your records, drafts the report with its deadline, and reminds you 5, 2 and 0 working days before. A Level 1 user still files each report in the SMS, then records the date and reference in KivoHR.
Sponsor reporting questions.
What counts as a working day for UKVI?
The sponsor guidance’s glossary says any day other than a Saturday, Sunday or UK bank holiday. It doesn’t say which nation’s bank holidays count when they differ, so we skip only the ones every UK nation shares. That gives the earliest date, never a later one.
Does the day of the change count?
No. “Within 10 working days of the event” starts counting on the day after it, so a change on a Monday with no bank holidays near it is due on the Monday two weeks later.
Do I report a pay rise?
No. Only a cut in pay is reported, unless you sponsor a nurse or midwife who has now completed NMC registration (Part 3, C1.15).
Does hybrid working need a report?
Not if they still come in regularly. A change of their normal place of work does, and so does working entirely from home with little or no need to attend (Part 3, C1.21 to C1.25).
Who files the report?
A Level 1 user, in the Sponsor Management System. Worker changes go through “Report migrant activity”, and changes to your organisation through “request changes to licence details” (Part 3, C1.16 and C2.4). No new Level 2 users could be added after 8 September 2026.
What if a report is late?
Reporting on time is one of your sponsor duties. When duties aren’t met, the Home Office can downgrade, suspend or revoke a licence (Part 3, sections C8 and C9). Report as soon as you can, and keep a note of why it was late.
Never count working days by hand again.
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