HR software for GP and dental practices, with every registration in date.
GPs, nurses, dentists and practice staff on one system, with each professional registration, its renewal date and the CQC staff records you must keep. Sessional GPs and locums on their own contract type, and salaried partners alongside employees.
14 days free · no card needed
Staff file · Dr Amara Okafor
Salaried GP · Westfield Surgery
GMC registration Renewal in 52 days
Enhanced DBS Seen 3 Feb
CQC Schedule 3 records Reviewed 3 Feb
Health clearance Fit
3 of 4 in order
What keeps practice managers up at night
-
“Has anyone’s registration lapsed?”
Renewals reminded
Each person’s GMC, NMC, GDC, GPhC or HCPC registration is on their file with its number and renewal date, and you are reminded 60, 30 and 7 days before it runs out.
Training and checks -
“Are our staff files CQC-ready?”
Schedule 3 recorded
Record which of the Schedule 3 items you hold for each person, from proof of identity to the reason they left previous care work, and when you reviewed them.
Inspection-ready -
“Locums and sessional GPs”
Their own contract type
Sessional and locum clinicians sit on the same system as employees and salaried partners, each with the right checks for how they are engaged.
People and records -
“Mandatory training, in date”
A matrix that keeps itself current
Set which courses each role needs, such as safeguarding, basic life support and infection control, and see who is due before they lapse.
Training and checks
One practice, every role
Clinicians and practice staff on the same records.
Receptionists, nurses, GPs, dentists and dental nurses each have the checks and training their role needs, and the practice manager sees who is complete before their first day. Policies go to everyone to accept, and you see who has.
Registrations · Westfield Surgery
Clinical staff · 14
GMC · GPs 5 of 5 in date
NMC · nurses 6 of 6 in date
HCPC 2 of 3 · 1 due
Staff use the app
Practice staff book leave from their phone.
They see their rota, book holiday and report sickness from the KivoHR app, and managers approve with the practice calendar in front of them.
My shifts
Mon 2 Nov08:00–16:00
Hillside · Care assistant
Tue 3 Nov08:00–16:00
Hillside
Open shift · Sat 7 Nov Weekend
Mon 9 Nov12:00–20:00
Hillside
GP and dental practices: common questions
Does KivoHR check the GMC, NMC or GDC register for us?
No. You record each person’s registration with its number and renewal date, and you’re reminded 60, 30 and 7 days before it runs out.
Does it cover the CQC’s Schedule 3 staff records?
It records which Schedule 3 items you hold for each person, from proof of identity to why they left previous care work, and when you reviewed them. How you meet the regulations stays your judgement.
Can we add locums and salaried partners?
Yes. Sessional and locum clinicians sit on the same system as employees and salaried partners, each with the right checks for how they are engaged.
Can we track mandatory training?
Yes. Set which courses each role needs, such as safeguarding, basic life support and infection control, and see who is due before they lapse.
Every registration and check in date.
14 days free, no card needed.