Holiday and absence management software that shows its working.
Staff book holiday on their phone and see exactly how much is left and why. Managers approve with the team calendar in front of them. Sickness, fit notes and family leave are recorded as they happen, and payroll gets the days it needs.
14 days free · no card needed
Leave
28 a year
8 bank holidays included
3 carried over, use by 31 Mar
Mon 16 – Fri 20 Nov Approved
5 days · approved by Rahul
Wed 23 Dec Waiting
1 day · sent to Rahul
Book time off
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1
Set your rules
Any leave year, days or hours, bank holidays on top or included, extra days for service, and carry-over with a cap.
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2
Staff book it
From the app, with the balance and how it was worked out. Who else is off is shown before they ask.
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3
You approve it
From the app or the email, one or several at once, or decline with a reason. Team limits and blackout dates are kept.
Irregular hours and part-year workers
Holiday worked out from the hours, with the sum shown.
In Great Britain, staff with no set hours, and those who work only part of the year, can build up holiday at 12.07% of the hours they work. KivoHR counts it from approved timesheets or the hours you record, and shows each person how their balance was reached.
AI With AI switched on, Ask Kivo answers “who’s off next week?” or “leave taken this year by department” with the list, as a report. AI in KivoHR
Holiday built up · Tyler Walsh
Zero hours · leave year from 1 April
Hours worked since 1 April 412 h
Built up at 12.07% 49.7 h
Taken 16 h
Left to take 33.7 h
Sickness
Off sick is one tap, and so is coming back.
Staff tell their manager from the app, a fit note is asked for from the eighth day and chased, and SSP is counted from the first day off, as the rules have been since 6 April 2026. Phased returns, return-to-work interviews and Bradford factor triggers are there if you want them, with disability and pregnancy-related days kept out of the score.
Li Wei · sickness
From Mon 2 Nov
Reported from the app Mon 2 Nov
Fit note from day 8 Uploaded
Phased return Planned
SSP days, from day one Sent to payroll
Family leave
Maternity, paternity and the rest, with the dates worked out.
Maternity, paternity, adoption, shared parental leave, neonatal care and parental bereavement, each with its key dates and keeping-in-touch days. Staff can tell HR about a baby from the app, and paternity and unpaid parental leave follow the day-one rights that began in April 2026.
Maternity · Priya Shah
Due 14 Jan 2027
Told HR by 1 Oct 2026
Leave starts 4 Jan 2027
Keeping-in-touch days 4 of 10
Back by 3 Jan 2028
Works with the rest of KivoHR
- Rota and shifts Holiday and sickness show on the rota as they’re booked.
- Clocking and kiosk Hours worked feed irregular-hours holiday.
- Payroll-ready SSP and family leave days sent to your payroll.
- Holiday entitlement calculator Full-time, part-time, irregular hours and rolled-up pay.
- Bradford factor calculator Spells² × days, and what to leave out first.
Leave and absence: common questions
Does it handle holiday for zero-hours staff?
Yes. In Great Britain, irregular-hours and part-year workers can build up holiday at 12.07% of the hours they work, counted from approved timesheets or the hours you record.
Does it pay statutory sick pay?
No. It counts SSP days from the first day off, as the rules have been since 6 April 2026, and sends them to your payroll, which works out the pay.
Are bank holidays different in Scotland and Northern Ireland?
Yes, and each site uses its own nation’s bank holidays, kept up to date automatically.
Can managers see who else is off before approving?
Yes. The team calendar shows who is off, and team limits and blackout dates are checked.
No more holiday spreadsheet, from today.
14 days free, no card needed.