HR software for nurseries and childcare, with every check and certificate in date.
Safer recruitment before anyone starts, paediatric first aid and safeguarding renewed on time, and term-time staff whose holiday is worked out from the hours they work. Rotas that won’t give a shift to someone whose paediatric first aid has lapsed.
14 days free · no card needed
Staff file · Grace Mensah
Nursery practitioner · Little Oaks · safer recruitment
Enhanced DBS, children’s barred list Seen 12 Aug
Childcare disqualification declaration Signed 12 Aug
Two references Both in
Paediatric first aid Expires in 25 days
3 of 4 in order
What keeps nursery managers up at night
-
“Is everyone’s paediatric first aid in date?”
Renewals reminded
The Early years pack tracks paediatric first aid every three years and safeguarding every two, as the EYFS framework from September 2026 sets.
Training and checks -
“Did we put someone on without it?”
The rota refuses the shift
With the Early years pack, a shift can’t go to someone whose paediatric first aid has lapsed. Cover is suggested.
Rota and shifts -
“Safer recruitment, done properly”
Every check before they start
Enhanced DBS with the children’s barred list, references, qualifications and the childcare disqualification declaration, on their file.
Hiring and onboarding -
“Holiday for term-time staff”
Worked out from the hours
Part-year staff can build up holiday at 12.07% of the hours they work, with the sum shown to them.
Leave and absence
Inspection day
“Can I see your training records?” Yes.
The training matrix downloads as it stood on any day, so you can show who was trained when. Each person’s checks are on their file, and if you use the DBS Update Service, set how often and status checks are reminded for staff who have agreed to them.
AI Upload a pile of first aid and safeguarding certificates and, with AI switched on, Kivo reads each course and its dates for you to confirm. AI in KivoHR
Training · Little Oaks
Early years pack · 14 staff
Paediatric first aid 13 of 14 in date
Safeguarding (EYFS) 14 of 14 in date
Fire safety 14 of 14 in date
Staff use the app
Practitioners see their shifts on their phone.
They see their rota, swap shifts and book holiday from the KivoHR app, and clock in at the door with a kiosk or a QR code on the wall.
My shifts
Mon 2 Nov08:00–16:00
Hillside · Care assistant
Tue 3 Nov08:00–16:00
Hillside
Open shift · Sat 7 Nov Weekend
Mon 9 Nov12:00–20:00
Hillside
Nurseries and childcare: common questions
Does KivoHR check staff-to-child ratios?
No. It doesn’t check ratios, or that a paediatric first aider is on site at all times. It tracks each person’s checks and training, and with the Early years pack keeps lapsed paediatric first aid off the rota.
Can the rota stop a shift if paediatric first aid has lapsed?
Yes. With the Early years pack, a shift can’t go to someone whose paediatric first aid has lapsed, and cover is suggested.
How is holiday worked out for term-time staff?
In Great Britain, part-year staff can build up holiday at 12.07% of the hours they work, with the sum shown to them.
Can we show training records at an inspection?
Yes. The training matrix downloads as it stood on any day, so you can show who was trained when.
Every check in date, before anyone asks.
14 days free, no card needed.