Right to work follow-up checker
Tell us how you checked and the dates. We show when to check again and when your protection from a civil penalty runs out.
Where the dates come from
Every period here is from the Home Office’s Employer’s guide to right to work checks of 1 October 2026, read on 30 October 2026, and each answer names its page. Where the guide is silent, as on when the 6 months for an in-time application start, we take the earliest reading and say so. Months never run over: 6 months from 31 August ends on 28 February.
KivoHR shows the rules as the Home Office publishes them. It is not immigration advice. For one person’s situation, ask a regulated immigration adviser or a solicitor.
The date comes from the check
KivoHR works the date out from the check itself, never typed in. It reminds whoever checks and the line manager 90 days before, and can stop a shift being booked once the excuse has lapsed, if you choose.
Follow-up check questions.
When do I need a follow-up right to work check?
When someone has time-limited permission to work and you want to keep employing them after it ends. Check again on or before the day it ends (Home Office employer’s guide, p.56).
Do I need to re-check someone with settled or pre-settled status?
No. For settled or pre-settled status under the EU Settlement Scheme, a check is needed only before they start; no repeat checks are required (p.39). The same goes for a British or Irish citizen.
What if their application hasn’t been decided when their permission ends?
If they applied in time, your protection carries on for up to 28 calendar days while you ask the Employer Checking Service for a Positive Verification Notice (pp.56 to 57). That grace doesn’t apply to a first check before they start.
How long does a Positive Verification Notice protect me?
Six months from the date on the notice. The follow-up check must be done before it ends (p.36).
What about staff who came to us in a TUPE transfer?
You can rely on the previous employer’s checks for 60 calendar days from the transfer, and should do a fresh check within that time (p.58). Later follow-ups have no grace period.
How long must I keep a copy of the check?
For as long as they work for you, and for 2 years after they leave. Then securely destroy it (p.30).
Never miss a follow-up check.
14 days free, no card needed.