Help centre / Right to work and compliance
Download the holiday records pack
The holiday records you must keep for six years, in one download, and the pay records a Fair Work Agency inspector asks for.
Since 6 April 2026 employers must keep holiday and holiday pay records for six years.
More detail
KivoHR keeps them as people book, take and carry over leave, and gives you all of it as one pack.
Build the pack
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Step 1: Go to Reports, Leave balances, and press Holiday records pack.
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Step 2: Choose the dates, From and To, today or earlier.
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Step 3: Under Who, leave it as everyone whose leave you manage, or choose one person.
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Step 4: Press Build the pack.
More detail
A large pack is emailed to you as a link when it's ready.
Stuck?
What's in it?
A PDF summary, a spreadsheet for each kind of record, a README, and a checksum for each file, so you can show nothing changed after it was made.
Can it hold the pay records an inspector asks for?
If you see pay, tick Add the pay records a Fair Work Agency inspector asks for: sick and family pay days, pay rates, each payroll file sent with a fingerprint, and the minimum wage watch's history: each time it found pay below the minimum, and when it was put right. If you see the compliance overview, it adds each employer's score today. Its PDF lists every other file in the pack with its fingerprint, so a printed copy shows what was handed over.
Can I show later which pack I handed over?
Yes. The pack's own fingerprint goes in the audit log when you download it, so you can show it's the same file, byte for byte.
Does it show what people were paid?
No. KivoHR records the time and the rates; the amounts, tax and net pay are in your payroll. It doesn't say anyone was paid correctly.
Are leavers in it?
Yes, leavers are included.
Thanks. That helps us make the guides better.
Not legal advice. Checked against the law on 2 November 2026; we check it again by 1 April 2027, and sooner if the law changes.