Help centre / Right to work and compliance
Check someone’s right to work
Record a right-to-work check with its evidence, and get follow-ups before permission ends.
What you'll need: Their original documents, or their share code.
Every employer must check a new employee's right to work in the UK before they start (GOV.UK: right to work checks, an employer's guide).
More detail
KivoHR records your checks; it isn't immigration advice.
Record a check
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Step 1: Go to Compliance, Right to work, and press Check right to work.
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Step 2: Choose Who are you checking? and press Continue.
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Step 3: Choose what they can show: documents, a Home Office online check (share code), a certified digital identity provider, or the Employer Checking Service.
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Step 4: Tick each step as you do it, attach the evidence, and press Save check.
Stuck?
They have an eVisa or a share code
Do the online check on GOV.UK, then upload the Profile page PDF. KivoHR never keeps the share code.
Their permission runs out
KivoHR emails whoever checks right to work, and their manager, before it ends: by default 90, 60, 30 and 14 days before, and on the day.
Who still needs a check?
The page lists Follow-ups due soon, Starting without a check and No statutory excuse.
How long are checks kept?
Until two years after someone leaves, then deleted, as Home Office guidance says.
Thanks. That helps us make the guides better.
Not legal advice. Checked against the law on 1 November 2026; we check it again by 1 April 2027, and sooner if the law changes.