Help centre / Right to work and compliance
Gender pay gap report
Work out your six gender pay gap figures for 5 April, check them against payroll, and record the report as published.
An employer with 250 or more people on 5 April reports six figures on GOV.UK and its own website within a year, by 4 April.
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KivoHR works them out from your people's pay, and reminds you when one is due.
Work out the report
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Step 1: Search for Gender pay gap, or open its reminder on Compliance, Overview.
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Step 2: Choose the employer and the 5 April you are reporting for.
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Step 3: Press Work it out.
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Nothing is published.
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You see the mean and median hourly pay gap, the mean and median bonus gap, the share of men and of women paid a bonus, and men and women in each quarter of hourly pay. Who was counted lists anyone left out and why: not on the payroll, no sex recorded, or on reduced pay because of leave that period.
Record it as published
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Step 1: Report the figures on GOV.UK.
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Step 2: Paste the link to your report under Link to the report on GOV.UK, and press Record as published.
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The reminder for that year stops. A published report is never worked out again: a correction is made on GOV.UK.
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Check before you publish
The figures come from each person's pay rate on 5 April and what was sent to payroll for that period, as KivoHR is not your payroll. Check them against your payroll's own. A bonus paid in that pay period is not added into hourly pay yet, so check anyone it affects. If fewer than 10 men or women are in the hourly figures, say so in your written statement.
Changed something? Press Work it out again.
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