RotaCloud is a simple, well-priced rota app with published prices and no contract. If you also need staff records, holiday, right to work and sponsor duties alongside the rota, here is how KivoHR compares. Still tied to RotaCloud? We charge half price until your contract ends.
What we say about RotaCloud comes from its own published pages, last checked 30 October 2026. Prices exclude VAT. If something has changed, tell us and we’ll correct it.
14 days free · no card needed
Bringing your data over
ExamplePeople412 of 412
Holiday balances412 of 412
Absence history (3 years)6,208 of 6,208
Right-to-work checks398 of 398
Everything matches your file. Undo is available for 30 days.
Prices exclude VAT. RotaCloud’s price at 25 people is taken from its published prices, sourced below.
KivoHR
One flat price for your organisation’s size, from £29 a month, £59 a month for 25 people, with rotas, clocking and HR included.
RotaCloud
Priced by headcount: for 21 to 30 staff, £60 a month on Standard or £90 on Pro. Clocking in and timesheets are a Time and Attendance add-on, £27 a month at that size.
Source · checked 30 October 2026
KivoHR
Monthly or yearly, cancel any time. 14-day free trial, no card.
RotaCloud
Pay as you go with no long-term contract, cancel any time. A 30-day free trial, no payment details.
Source · checked 30 October 2026
KivoHR
Rotas that refuse a shift for a lapsed course you mark as needed (and, if you choose, a lapsed right to work), and enforce young workers’ limits.
RotaCloud
Drag-and-drop rotas, templates, labour costs, swaps and availability; labour forecasting and budget caps on Pro.
Source · checked 30 October 2026
KivoHR
The staff app, a tablet kiosk that works offline, or a wall QR code that changes every 30 seconds, on every plan.
RotaCloud
The phone app or a tablet terminal with PINs, with GPS, geofencing, photo capture and Wi-Fi limits, in the Time and Attendance add-on.
Source · checked 30 October 2026
KivoHR
Right-to-work checks with follow-ups, and sponsor duties with their deadlines, on every plan.
RotaCloud
Not listed on its HR tools page, which covers profiles, leave, documents, signing and audit trails.
Source · checked 30 October 2026
KivoHR
An account owner exports the records and files at any time, and for 90 days after the plan ends.
RotaCloud
CSV downloads from many sections, such as reports, employees and leave; timesheets with Time and Attendance.
Source · checked 30 October 2026
It would not be a fair comparison without this. If one of these matters most to you, RotaCloud may suit you better.
The short version, from the comparison above. Try KivoHR free with your own people before you decide.
Switching from RotaCloud
Export what RotaCloud lets you download, upload it, and see every change before anything is saved. Each kind of record is counted against your file, and you can undo the import within 30 days. Our team will match the files with you, free.
Columns · export.csv
From RotaCloud · 412 rows · nothing saved yet
Employee Name First and last nameTemplate
NI No National Insurance numberTemplate
Holiday Remaining Holiday balanceAlias
Start Start dateSaved
Shoe size Your choice: a custom field, or leave it
If all you need is a rota, yes: RotaCloud’s Standard plan is £10 a month for up to 5 staff. KivoHR puts staff records, holiday, rotas and clocking in one system, at one price.
No. RotaCloud has labour forecasting and budget caps on its Pro plan, and demand forecasting in beta. KivoHR doesn’t forecast demand.
No. Staff clock in from the app, a tablet kiosk that works offline, or a wall QR code that changes every 30 seconds, on every plan. In RotaCloud, clocking in is a Time and Attendance add-on.
Yes. RotaCloud lets you download CSVs of employees, leave and more. Upload them and see every change before anything is saved. Our team will match the files with you, free.
14 days free, no card needed.
We use essential cookies to make this site work. With your agreement we’d also use website statistics: no advertising, nothing that identifies you.
Every cookie we set is listed in our cookie policy. Change your mind any time from the foot of any page.