Moving from BrightHR to KivoHR, step by step.

1. Reports → Employee Details Report, exported as CSV, with every employee. (BrightHR’s help)
2. Reports → Annual Leave Summary Report for this year’s holiday, and the Absence Report and Sickness Report for every absence since you started. (BrightHR’s help)
3. Documents: we found no bulk download in BrightHR’s help, so download the ones you need and put them in one ZIP, a folder per person.

Start a free trial, then go to People → Bring your data over and choose BrightHR. Upload the files as they are: CSV, Excel, XML or a ZIP of documents.

BrightHR doesn’t publish its export’s columns, so there is no ready-made template yet. KivoHR matches each column by its heading and close spellings, and with AI switched on it suggests the rest from the headings and the pattern of values, never a name or bank detail. You check each match before anything is saved.

Then pair people up, check every change, and press Import. Each kind of record is counted against your file, and you can undo the import within 30 days while nothing it made has changed.

• People and their employment details, from the Employee Details Report.
• Holiday balances, and absence and sickness history, from the leave and absence reports.
• Documents, from your ZIP, filed against each person.
• Anything the reports don’t include stays in BrightHR: export again later if you need it.

1. Check holiday balances against BrightHR before anyone books, as the import’s counts show what came across.
2. Invite your people. Each gets an email to set a password, then signs in on the web or the KivoHR app.
3. Record any right-to-work check that didn’t come across. The wizard works out each follow-up date and reminds you before it’s due.
4. Set up rotas and clocking, if you use them: a tablet kiosk, a QR code on the wall, or the app.

BrightHR sells its plans on fixed terms of 24, 36 or 60 months, so check when yours ends before you give notice. Source, read 30 October 2026.

Keep BrightHR running until you’ve checked the import: you can always export again.