Moving from Breathe to KivoHR, step by step.

1. People → People data export, with ex-employees included. It downloads one Excel file of everyone’s details. (Breathe’s help)
2. Reports → Absence: Holiday allowances (with carry-over and adjustments), and Leave Overview for each booking. (Breathe’s help)
3. Reports → Sickness → Sickness Overview, for sickness. A “query raised” status exports as “rejected”, so check those. (Breathe’s help)
4. Check whether your holiday figures are in days or hours: Breathe’s reports don’t say, and we’ll ask you.
5. Documents: Breathe has no documented bulk download, so download each person’s files and put them in one ZIP, a folder per person.

Start a free trial, then go to People → Bring your data over and choose Breathe. Upload the files as they are: CSV, Excel, XML or a ZIP of documents.

Breathe doesn’t publish its export’s columns, so there is no ready-made template yet. KivoHR matches each column by its heading and close spellings, and with AI switched on it suggests the rest from the headings and the pattern of values, never a name or bank detail. You check each match before anything is saved.

Then pair people up, check every change, and press Import. Each kind of record is counted against your file, and you can undo the import within 30 days while nothing it made has changed.

• People and their employment details, from the people data export.
• Holiday balances, bookings and sickness history, from the absence and sickness reports.
• Documents, from your ZIP, filed against each person.
• Anything the reports don’t include stays in Breathe: export again later if you need it.

1. Check holiday balances against Breathe before anyone books, as the import’s counts show what came across.
2. Invite your people. Each gets an email to set a password, then signs in on the web or the KivoHR app.
3. Record any right-to-work check that didn’t come across. The wizard works out each follow-up date and reminds you before it’s due.
4. Set up rotas and clocking, if you use them: a tablet kiosk, a QR code on the wall, or the app.

Breathe’s price page says you can cancel any time. Source, read 30 October 2026.

Keep Breathe running until you’ve checked the import: you can always export again.