Help centre / People and records
Record someone leaving
End someone's employment with their notice and reason, and see their holiday owed and leaver's checklist.
What you'll need: Their leaving date and last working day, Who gave notice, and when.
When someone leaves, KivoHR works out the holiday they're owed, sends the leaving to payroll, and starts the leaver's checklist: final pay, their P45, their kit and their access.
More detail
You need a role that can end employment.
End their employment
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Step 1: Open the person, and from their record choose End employment.
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Step 2: Set the Leaving date and their Last working day.
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Step 3: Under Who gave notice, choose who, and set Notice given on.
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Step 4: Choose the Reason.
More detail
For a dismissal, choose the Fair reason for a dismissal.
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Step 5: Read What ending this changes, then press End employment.
Their final pay and checklist
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Step 1: Their holiday owed is shown on their record and sent to payroll.
More detail
It must be paid. GOV.UK
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Step 2: If you pay notice instead of them working it, tick Pay in lieu of notice.
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Step 3: Go to People, Leavers, open their Leaving checklist, and tick each step as it's done.
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Step 4: Give a reference, cancel the leaving, or take them on again from their record.
Stuck?
It says to give both the notice date and who gave it
Give both, or leave both empty.
It says to choose the fair reason for the dismissal
A dismissal needs one of the fair reasons the law allows. Choose it before you save.
I can't cancel a leaving
A later job carries on from this one. Correct the later job first.
Cancelling would take us over our plan
Change your plan in Settings, Plan and billing, then cancel the leaving.
Their team needs a new manager
Choose a new line manager for at least one of the people they managed.
Thanks. That helps us make the guides better.
Not legal advice. Checked against the law on 1 November 2026; we check it again by 1 April 2027, and sooner if the law changes.