Help centre / Documents, payroll and payslips
Set up pay additions, deductions and overtime rates
Add the bonuses, allowances and deductions you pay, and the rates you pay overtime at, so payroll gets them with the right codes.
What you'll need: Each item's name, as your staff know it, Its code in your payroll software.
Pay additions and deductions are the extras in someone's pay: a bonus, a shift allowance, cycle to work.
More detail
Overtime rates say what you pay for extra hours. KivoHR sends each to payroll with its code. Your payroll software works out the pay.
Add a pay addition or deduction
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Step 1: Go to Settings, Pay additions and deductions, and press Add one.
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Step 2: Type its Name, as your staff know it, and choose What kind is it?
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Step 3: Say if it's Taxable, or taken before tax, has National Insurance due, and is Pensionable.
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Step 4: Give each payroll its code, then save it.
Set your overtime rates
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Step 1: Go to Settings, Overtime rates.
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Step 2: For each kind of overtime, choose the rate, or an Other multiplier such as 1.1.
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Step 3: Give the day it starts From, and Why they are changing.
More detail
A Payroll code is only needed where your payroll keeps a kind of overtime apart: left blank, it goes as your payroll's own overtime code.
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Step 4: Save them.
More detail
Payroll gets the rate with every overtime line.
Stuck?
Before you send says an item has no payroll code
Payroll can't place it without one. Open the item and add its code for that payroll.
Someone's overtime has no rate
Their contract may say they have their own rates, and none are set. Set them on their Pay tab, or use the employer's.
I set a new rate for a past date
A date in a period already sent becomes a correction in the next file.
I can't find an item to change it
It may be archived. Open it from the list and press Bring back.
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