Help centre / People and records

Change someone's job, contract and pay terms

Change a job or hours, add a contract or a second job, and set someone's holiday scheme, pay scheme and opt-outs.

5 min For HR administrators

A change to someone's job, hours or pay is dated, so payroll and holiday follow it from the right day.

More detail

Earlier terms are kept.

Change their job or contract

Step 1: Open the person, then their Employment tab.

Done
Step 2: On Job and place, Hours or Manager, press Edit, and choose the day it changes from.

Done
Step 3: For a new contract or a second job, use Contract or add another job.

Done
Step 4: Changed their terms?

More detail

Send a new written statement from Written statement.

Done

Step 1: On Holiday scheme, choose their allowance, or Add a holiday exception for a one-off.

Done
Step 2: Set How their overtime is paid, or Move to another payroll.

Done
Step 3: Record an opt-out of the 48-hour week, or Correct a pension record, from their Working time and pay cards.

Done

I changed their hours, but holiday didn't change

It changes from the day you chose. Check their working pattern matches the new hours.

The change landed in a period already sent to payroll

It goes as a correction in the next file.

I need their leave history for a tribunal or a reference

Their leave history downloads as a PDF from their leave tab.