Help centre / People and records
Change pay for many people at once
Give a group of people a % rise, an amount, or the new minimum wage, and check every figure before anything is saved.
What you'll need: Who is getting the change, The date the new pay starts, Why, in a few words: it is kept on each person's record.
For a rise for several people, such as April's minimum wage increase, change everyone's pay together instead of one record at a time.
More detail
Nothing is saved until you have checked the new figures.
Change pay
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Step 1: Go to People and tick everyone the change is for.
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Step 2: Press Edit pay in the bar above the list.
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Step 3: Choose how: A % rise, An amount added (so much a year to salaries, so much an hour to hourly rates), or To the minimum wage.
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Step 4: Set New pay from, and write Why.
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Step 5: Press Check the change.
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You see each new figure, the cost a year, and anyone not changed, with the reason.
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Step 6: If it looks right, press Confirm and change pay.
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If not, change your answers and press Check again.
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Each person's new pay starts on that date and shows in their pay history. They're told their pay is changing, and the letter confirming the change shows as owed to them.
Stuck?
I can't see Edit pay
You need both See pay details and Edit people. Ask whoever manages roles.
Someone is under "Not changed"
The reason is next to their name. KivoHR never cuts pay or leaves anyone below the minimum wage, and it can't change someone who has no pay or no job recorded on the date, or whose pay already changes after that date. To the minimum wage also needs their date of birth, and only changes hourly rates.
It won't take my date for the minimum wage
KivoHR holds the minimum wage rates from each 1 April once they're announced. For a later date, use A % rise or An amount added instead, or wait until the new rates are in.
The rise is more than 50%
That's the most one change can be. For a larger rise, change that person's pay on their record.
More detail
April's minimum wage
To the minimum wage raises each hourly rate below the minimum that applies to that person on the date: the rate for their age, or the apprentice rate for an apprentice under 19 or in their first year. Salaries stay as they are. To keep a gap above the minimum, fill in £ an hour above the minimum: for example 0.50 for 50p, and at most £5.00.
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